Limited company or not?

Most small businesses are organised as limited companies.  A limited company is straightforward to set up and it only takes 30 minutes to get it sorted out.

1. Choose a name

This can something meaningless like the combination of two real words, or it can be something as important to you as the name of a historical figure.  Either way there are many things to consider.  You can go to our form to check your limited company name here to check to see if the name is available.  Either way makes sure the name is easy to pronounce and see that it looks okay in a website or email address.  It will appear everywhere, from bank statements to websites, email addresses, letters, Revenue documents and accounts.

2. Form your limited company

We can help you do that – we don’t have to be your accountants, but obviously we’d love if you appointed us to look after your new company.  When you are forming your limited company you will need to think about where to have the registered office, and as part of any of our monthly paid packages we offer the service of a free registered office. 

Otherwise you need to use an address that you will have access to and you can rely on getting the post, because all official post will be sent to the registered office.  You will need at least one director and a secretary. 

The secretary can be a corporate person i.e. a limited company but the director has to be a real person. You need to decide who the shareholders of the company are, for most contractors this is the contractor themselves. You only need one shareholder. 

Lastly you need to decide what the main aims of the company are – most people know what their main focus will be so this is not a problem.

3. Appoint a firm of accountants

We are in the business of looking after businesses accounts and tax returns – we are really in the business of selling peace of mind, knowing that all the formalities are looked after.  If you appoint us as your accountants we can keep you on the straight and narrow and make sure everything is kept up to date.  You don’t have to have accountants, but if you are not an accountant then there is the maze of Revenue forms to fill out each year, the Companies Office to deal with if you have a company, and also even deciding what VAT to reclaim – which are all bread and butter issues for accountants.

You can see a full list of our accounting packages here: Register with us

but to summarise what we do:

  1.        Send you Year End Accounts which will be to be given to you within 30 days of us getting all the key data from you      
  2.        Send Abridged Company Accounts if needed*                                                                                                                
  3.        Income tax return. The first income tax return that we will be filing is for the year ending 31st December 2017.   
  4.        Corporation Tax filing*                                                                                                                                 
  5.        Sort out VAT returns.                                                                                                                    
  6.        Dealing with the Revenue Commissioners.                                          
  7.        Dealing with Companies Office*                                 
  8.        Payroll admin.                                     
  9.        Electronic filing of P35 Form End of Year Payroll Return.                                       
  10.       Tax and accounts advice meaning you can get help when you need it.        

                 * – these items are for limited companies only

4. Register for taxes

This a job accountants usually do as you need to know what taxes apply to your business and an accountant can advise on that aspect.  To register for taxes you will need to have a bank account.  Once again this is an area we can help you with if you need an introduction to a local bank, and we can smooth the path for you with the bank.

If you are a contractor, a limited company is a useful vehicle for you, and there are many advantages to working through a company as opposed to being a sole-trader contractor.

There are three other options for people who decide to go contracting:

Self employment – become a sole trader.  You just need to register with Revenue for any relevant taxes and you can start trading straight away.  One major drawback is that all your personal assets will be exposed to being taken by creditors, and sometimes large companies don’t want to deal with sole traders as they prefer to deal with companies.

Agency employee – you are an employee of an agency, who places you with their customer.  You cannot write off any expenses, and usually you have no direct relationship with the end customer.  Unless you are getting great exposure to new work, or a great rate of pay you could not hope to get elsewhere, then this is often a poor option to take.

Umbrella company – we your accountants or an employment agency employ you through an umbrella company.  You get some expenses deducted from your payment, and these expenses are paid to you tax free.  The balance of your money is paid to you after deduction of PAYE and other taxes.  This option is okay if you don’t want to go to the trouble of setting up a limited company and then have the hassle of paying for the maintenance of the company, and especially if you don’t know how long you will be contracting.  However if you are intent on being a contractor for more than a few months and are earning more than €30,000 per year then a limited company is a far better option.

If you are based outside of Ireland and would like to know more about setting up a business in Ireland

Click here to order a copy of our guide